Executive Assistant

US-NY-New York
Job ID #
HQ / Initiative
Office of the CEO

About the Clinton Foundation

The Clinton Foundation convenes businesses, governments, NGOs, and individuals to improve global health and wellness, increase opportunity for girls and women, reduce childhood obesity, create economic opportunity and growth, and help communities address the effects of climate change. Because of our work, nearly 35,000 American schools have provided kids with healthy food choices in an effort to eradicate childhood obesity; more than 150,000 farmers in Malawi, Rwanda, and Tanzania are benefiting from climate-smart agronomic training, higher yields, and increabeen sed market access; working with partners, more than 8.5 million trees and tree seedlings have planted to strengthen ecosystems and livelihoods; over 600,000 people have been impacted through market opportunities created by social enterprises and health and wellbeing programs in Latin America, the Caribbean, Asia, and Africa; through the independent Clinton Health Access Initiative, over 11.5 million people in more than 70 countries have access to CHAI-negotiated prices for HIV/AIDS medications; an estimated 85 million people in the U.S. will be reached through strategic health partnerships developed across industry sectors at both the local and national level; and members of the Clinton Global Initiative community have made more than 3,600 Commitments to Action, which have improved the lives of over 435 million people in more than 180 countries.

Learn more at http://www.clintonfoundation.org, on Facebook at Facebook.com/ClintonFoundation and on Twitter @ClintonFdn.


This position provides direct operational and administrative support to the Chief Executive Officer.


The scope of the position includes managing the administrative aspects of the Office of the CEO, assisting with the Chief Executive Officer's day-to day priorities such as managing expenditures, travel requests, schedule, and presentation support.


General Administrative Responsibilities

  • Manages the CEO’s schedule
  • Responds to telephone inquiries
  • Maintains and organizes files.
  • Effectively manages the CEO’s calendar, avoiding conflicts and allowing adequate time for transitions to various appointments. 
  • Coordinates travel arrangements including flights, cars and hotels
  • Manages expenditure requests & travel authorizations 
  • Prepares presentations and supporting documents for meetings
  • Assists with managing logistics for meetings including organizing agenda, booking meeting rooms, handling A/V needs, managing catering, etc.


Communications Responsibilities

  • Composes, edits, and proofs correspondence, reports, and memoranda and other material
  • Creates and maintains electronic and hardcopies of important documents
  • Maintains an active archiving of email inbox as needed
  • Checks deadlines, answers questions, and addresses requests proactively and promptly
  • Participates in meetings to take minutes and track follow up
  • Assists with the execution of staff events i.e. teambuilding events, lunches, strategy sessions, etc.
  • As necessary, supervises full time staff members and interns
  • Serves as liaison between the office of the CEO and the Foundation's Departments/Initiatives
  • Works on various ad-hoc projects as assigned 

Financial Responsibilities

  • Prepares travel & expense (T&E) reports, and reconciles corporate card expenses in accordance with the Foundation's T&E policies

Special Projects Coordination

  • Manages planning process and executes logistics for Foundation's quarterly Board meetings 
  • Helps develop and implement Foundation-wide Enterprise Risk Management Program
  • Proofs and tracks state solicitation registrations in collaboration with Finance and outside vendor.


  • Education (Minimum Needed and Type of Degree Needed): Bachelor’s degree.
  • Work Experience (Minimum Needed): Minimum of 2 years of relevant experience.
  • Skills (e.g. Level of Judgment Required, Ability to Direct, Work Independently, Multi-Task, etc.): Strong work ethic and follow-through. Positive attitude and excellent interpersonal and communications skills. Ability to work in a team and independently. Flexibility to multi-task and prioritize, manage time effectively, and utilize troubleshooting skills.
  • Special Skills (e.g. Technical, Advanced): Above-average computer skills – proficiency in Microsoft Office. 

Physical and Other Requirements

  • This position requires computer-based work that involves reading/editing and other work emphasizing the eyes.
  • Significant computer work, which may require repetitive motion, prolonged periods of sitting, and sustained visual and mental applications and demands.
  • Frequent lifting up to 20 lbs, bending, pulling, collating/filing, and occasional lifting, carrying, and/or moving boxes, files, etc., some of which could be heavy or require the use of carts.

Equal Employment Opportunity Statement

The Clinton Foundation maintains a strong policy of equal opportunity in employment. It is our objective to recruit, hire, and retain the most qualified individuals without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law. Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations


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