• Benefits & HRIS Analyst

    Location
    US-NY-New York
    Job ID #
    2018-3588
    HQ / Initiative
    Human Resources
  • About the Clinton Foundation

    Building on a lifetime of public service, President Clinton established the Clinton Foundation on the simple belief that everyone deserves a chance to succeed, everyone has a responsibility to act, and we all do better when we work together. For nearly two decades, that premise has energized the work of the Foundation in overcoming complex challenges and improving the lives of people across the United States and around the world.

     

    As an operating foundation, we work on issues directly or with strategic partners from the business, government, and nonprofit sectors to create economic opportunity, improve public health, and inspire civic engagement and service. Our programs are designed to make a real difference today while serving as proven models for tomorrow. The goal of every effort is to use available resources to get better results faster – at the lowest possible cost.

     

    We firmly believe that when diverse groups of people bring resources together in the spirit of true cooperation, transformative ideas will emerge to drive life-changing action.

     

    Learn more at http://www.clintonfoundation.org, on Facebook at Facebook.com/ClintonFoundation and on Twitter @ClintonFdn.

     

    Overview

    The Benefits & HRIS Analyst is the front line employee for both the HRIS system and for employee HR questions. The role handles the HRIS data entry, reviewing for maximum accuracy, and maintains the operational integrity of the HRIS (Workday) system, including security, regular system updgrades and operational improvements.

     

    The Analyst is the point of contact for US Based employees, either answering their questions on benefits, leave management, HRIS and standard HR policy or routing them to the Managers and Directors for further clarification. It also provides support for employee engagement events and staff training as needed. The role requires timely and effective responsiveness and sensitibvity to employee needs and confidentiality.

     

    The Analyst must help foster a positive work emnvironment and strive to maintain employee engagement and understanding. It also serves a key role in risk management by maintaining system and data integrity.

    Responsibilities

    1. System Administration: Perform required data entry of employee daya into Workday. Confirm completion of all onboarding, staff change, and termination forms. Maintain data integrity and systems integrations through testing and auditing. Manage Workday security and updates. Provide training tools to enrich the end user experience. Create and/or run reports for senior leaders.

     

    Assist with rollout of new Workday enhancements from the initial design through the ongoing administrations. Stay connected with the Workday community to track latest trends and best practices. Recommend changes to the current Workday configurations.

     

    2. Payroll Support: Process employee changes year round. Maintain employee data on the HRIS System and up-to-date employee files.  Prepare standard and ad hoc HR reports to track changes, demonstrate trends, and update management. Facilitates wellness and tuition reimbursements for staff.

     

    3. Benefits: Administers leaves of absence for all Foundation employees, from employee applications to Workday/payroll management to raising special cases to Director of Compensation, Benefits & HRIS.

     

    Assist employees with any inquires and/or escalate issues to the insurance providers. Assist in Workday’s benefits open enrollment process, including administrative support with employees. Assists employees with benefit enrollments, changes, and responds to general benefits-related questions.

     

    4. Department Support: Serves as first point of contact for employee HR inquiries via HR email, escalating issues to subject matter experts. Provide feedback to HR team on employee concerns and issues. Serves as backup providing administrative support HR department as needed, specifically International HR administration.

    Qualifications

    1. Education (Minimum Needed and Type of Degree Needed):


    • Minimum Required: Bachelor’s or equivalent degree/experience
    • Preferred: Major in Human Resources.

     

    2. Work Experience (Minimum Needed):


    • Minimum Required: Minimum 1 year in HR administration, including new hire processing, compensation and benefits administration.
    • Preferred: International HR experience

     

    3. Specialized Knowledge Needed for Performance of Job:


    • Knowledge of human resource functions, policies and procedures; General knowledge of compensation, benefits, recruitment, employee relations, and management and employee development.
    • Knowledge of international employment laws and practices helpful


    4. Skills (e.g. Level of Judgment Required, Ability to Direct, Work Independently, Multi-Task, etc.):


    • Good organizational and planning skills and a keen attention to detail
    • Versatility and the resourcefulness needed to operate effectively as part of a small human resources team
    • Able to independently research international and domestic HR issues
    • Flexibility to multi-task and superior prioritization, time management and troubleshooting skills.
    • Demonstrated ability to manage and meet competing priorities in a fast-paced and culturally diverse environment.

     

    5. Special Skills (Technical or Advanced):

     
    • Previous experience with Workday HRIS preferred
    • Above average proficiency in MS Office, including Excel, Word and PowerPoint.


    6. Other (Communication Skills, Mechanical Aptitude, Math Skills, Learning Skills, or Other Specific Skills Required):


    • Excellent interpersonal, communication and diplomacy skills
    • The ability to interact effectively in person and in writing with people of various professional and cultural backgrounds;
    • High level of professionalism, especially in maintaining discretion in confidential situations

     

    7. Additional Comments:


    • Ability to work in a varying schedule including nights, early mornings, weekends and holidays.

    Physical and Other Requirements

    • Office Environment: Constant computer work requiring repetitive motion, prolonged sitting and sustained visual/mental demands. Occasional lifting, bending, pulling, collating, and filing, some of which may be heavy (>15 lbs.) and require use of carts.

     

    • Travel Environment: Occasional long-distance travel (sometimes to developing countries) which may require walking distances, lifting and carrying luggage and boxes (>25 lbs.) or prolonged periods of sitting in tight quarters.

    Equal Employment Opportunity Statement

    The Clinton Foundation maintains a strong policy of equal opportunity in employment. It is our objective to recruit, hire, and retain the most qualified individuals without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law. Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations.

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