• Executive Assistant

    Location
    US-AR-Little Rock
    Job ID #
    2020-3652
    HQ / Initiative
    Clinton Presidential Center- Communications
  • About the Clinton Foundation

    Building on a lifetime of public service, President Clinton established the Clinton Foundation on the simple belief that everyone deserves a chance to succeed, everyone has a responsibility to act, and we all do better when we work together. For nearly two decades, those values have energized the work of the Foundation in overcoming complex challenges and improving the lives of people across the United States and around the world.  

     

    As an operating foundation, we work on issues directly or with strategic partners from the business, government, and nonprofit sectors to create economic opportunity, improve public health, and inspire civic engagement and service. Our programs are designed to make a real difference today while serving as proven models for tomorrow. The goal of every effort is to use available resources to get better results faster – at the lowest possible cost.

     

    We firmly believe that when diverse groups of people bring resources together in the spirit of true cooperation, transformative ideas will emerge to drive life-changing action.

    Learn more at http://www.clintonfoundation.org, on Facebook at Facebook.com/ClintonFoundation, and on Twitter @ClintonFdn.

     

    Overview

    The purpose of this position is to provide high-level administrative support and assistance to the Executive Director (ED) by effectively managing his/her schedule, performing a wide variety of complex activities, and handling confidential matters with discretion; assumes the role of office manager for the Clinton Foundation staff with offices located in Choctaw, including ensuring the main phoneline is promptly answered, efficiently maintaining the inventory for office supplies and overseeing the maintenance and repair of office equipment; coordinate interns professional development events.

    Responsibilities

    1. Thoroughly completes a broad variety of administrative tasks for the ED including: managing an extremely active calendar of appointments by productively using an electronic calendar to schedule meetings, business lunches/dinners; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; producing, retrieving, formatting, editing, compiling, and preparing documents for travel-related meetings.
    2. Effectively manages the ED’s time by reading, researching, preparing information, and routing correspondence; composes and edits acknowledgement letters and other important correspondence and documents, such as speeches, memos, newsletters, briefings, etc.; creates and maintains a system for organizing and storing both electronic and hard-copy files, documents and records; efficiently uses multiple technical applications, including word processing and spreadsheets.
    3. Aptly answers the phone for the Executive Director; accurately answers phone inquiries, directs phone calls, and provides basic organization information; sufficiently trains and manages the volunteers who are responsible for answering the main phoneline in Choctaw; directly answers the main phoneline, when a volunteer is not available.
    4. Proficiently serves as office manager for the CF offices in Choctaw including: proactively retrieving list of daily Choctaw visitors from CF staff and communicating/coordinating directly with volunteer greeters on the first floor; maintaining office supplies inventory by checking stock to determine inventory level; evaluating office products and needs; placing, expediting orders and verifying receipt of supplies; ensuring the equipment is operational in the Choctaw offices and promptly contacting IT/facilities/vendors for maintenance and repair.
    5. Skillfully transcribes notes for weekly staff meetings and emails weekly recap to Little Rock Staff’s distribution list.
    6. Manage, coordinate and schedule Intern events for each semester including conversation with WJC and photos; certificates and luncheon.

    Qualifications

    1. Minimum Required: Undergraduate degree
    2. Minimum Required: Minimum of 5 years’ experience providing support at a high level. Preferred: Nonprofit work experience helpful.
    3. Minimum of 5 years’ experience providing support at a high level.  Knowledge of standard office administrative practices and procedures.
    4. Excellent organizational and planning skills, very strong interpersonal skills, proficient communications skills, ability to work independently and to multi-task; leadership qualities such as adaptability, flexibility; dependability, accountability; diplomacy; ability to think on your feet; ability to work with staff in a spirit of unity, teamwork, and cooperation.
    5. Above-average computer skills – proficiency in Microsoft Office.
    6. Ability to maintain confidentiality.

    Physical and Other Requirements

    1. Office Environment: Constant computer work requiring repetitive motion, prolonged sitting and sustained visual/mental demands. Occasional lifting, bending, pulling, collating, and filing, some of which may be heavy (>15 lbs.) and require use of carts.

     

    Equal Employment Opportunity Statement

    The Clinton Foundation maintains a strong policy of equal opportunity in employment. It is our objective to recruit, hire, and retain the most qualified individuals without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law. Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations.

     

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